Tenancy Application
Tenancy Application Form
Thank you for your interest in renting a property with Macaulay & Co. Independent Property Agents. By completing this form, you are applying to rent a property within the UK on an Assured Shorthold Tenancy Agreement. A draft version of the tenancy agreement is available to view on our website or upon request.
In the case of two applicants, applicant one will be referred to as the Primary Applicant. The agent reserves the right to return the deposit in full to the Primary Applicant at the end of the tenancy agreement.
Application Procedure
If you wish to apply to rent a property please observe the following procedure.
A tenancy will be offered to you subject to contract and more specifically, subject to the following conditions:
- A fully completed application form has been submitted
- Payment of one week’s rent Holding Deposit to reserve the property
- The Landlord has accepted the offer
- A satisfactory credit search has been carried out by an independent credit referencing agency (details on request)
- Satisfactory references have been obtained.
If your application is accepted (subject to references) you will be required to pay one week’s rent as a Holding Deposit, upon receipt of which the property will be reserved for you. If you are successful then upon commencement of the tenancy the Holding Deposit will be offset against your first rent payment at the point of moving in.
By signing this form you confirm your agreement to this.
The Holding Deposit will not be returned should you provide false or misleading information, fail a Right to Rent check, unilaterally withdraw your application or fail to take all reasonable steps to enter into a tenancy agreement within the agreed timescale. If the landlord decides before the deadline for agreement not to enter into a tenancy agreement for any reason other than those highlighted above, the Holding Fee will be refunded.
Before moving into a property payment of the first months rent and deposit must be made by bank transfer or debit card. Funds must be cleared before keys can be released. All future payments will be via standing order, unless the landlord specifies otherwise.
You may be asked to provide a Guarantor in some cases.
Macaulay & Co offer a deposit replacement scheme which is an alternative to the traditional tenancy deposit, this is offered through Reposit and further details can be found on our website or via their own, reposit.co.uk. Tenants can pick the best option for them, either pay a traditional monetary deposit equating to five weeks’ rent or they can pay to use a deposit replacement scheme. Terms and Conditions will be supplied if you chose this option.
Please be aware should you decide to use the deposit replacement scheme that it does not indemnify the Tenant against any dilapidations at the end of the Tenancy. The Tenant will remain liable for any deductions and associated costs.
Only Tenant(s) who pass referencing checks or who have a suitable Guarantor who passes referencing checks will be eligible for the deposit replacement scheme.
Should the references not be returned as satisfactory the landlord will be informed and should they decide that they are happy to proceed with the tenancy, the tenant(s) will then be expected to pay a traditional monetary deposit equating to 5 weeks’ rent prior to the start of the tenancy.
By indicating on the first page of this application form that you wish to use a deposit replacement scheme and by signing below, you confirm that you wish to proceed with the deposit replacement scheme option, subject to satisfactory references and contract and that additional cost apply to the Tenant.
Other Permitted Payments, Default Fees and Damages Payments which may apply to your tenancy as defined by the Tenant Fees Act 2019:
Late payment of rent
The Agent/ Landlord is entitled to charge interest at 3% above the Bank of England’s base rate for each day that a rent payment is outstanding. This charge will be applied once the rent has been outstanding for 14 days or more and will then be backdated to the rent due date. Payment of interest must be made at the same time as the rent is brought up to date.
Replacement or additional keys or entry/ security devices
The Agent/ Landlord is entitled to be fully reimbursed for all reasonable costs incurred in replacing existing or providing additional keys and security/ entry devices immediately upon production of a receipt/ invoice. The Agent’s time in doing so will be charged at £15.00 per hour including VAT.
Changes to a Tenancy
Should the tenant make a reasonable request to alter the tenancy agreement after the commencement date, the Agent is entitled to make a charge of £50.00 including VAT. Such examples include a request for pets to be kept in the property, a change of sharer in a joint tenancy, permission to add a new occupier, working from home/ running a business from the property or any other amendment which alters the obligations of the agreement. In cases where a change of sharer is particularly complex, the Agent reserves the right to charge in excess of £50.00 but this will be agreed with the tenant(s) in advance. All such requests remain subject to the Landlord’s approval.
Early Termination Fees
Should the Tenant request early termination of their tenancy and the Landlord agrees to said request, the Landlord/Agent will be entitled to recover the Landlord’s Letting Fee as detailed in the Terms of Business between the Landlord and Agent, from the Tenant. The Tenant will also be responsible for the rent up until the day a new tenant takes over responsibility or until the date the tenancy or tenant’s notice period runs out, whichever is soonest. This procedure is always subject to Landlord’s consent, contract and references.
